Benefits of Cloud Email Security

Over the years, cyber criminals have been crafting new schemes to steal our identities, account numbers, and sensitive information, and all organizations and individuals are constantly at risk. One thing that needs to be underscored is that most of the attacks are directed via email, which is a far more easier way to acquire personal data. With these emerging trends, it is important to establish security solutions such as cloud email security to prevent data breaches from occurring. This is especially important considering the increase of compliance requirements these days.

In this article, we will discuss some of the reasons why it is necessary to upgrade the cloud email security of your organization.


Cloud Email Security

Email is an IT security threat for organizations

Hackers use emails as a primary tool to send harm to an organization or an individual because it is more accessible. Malware, ransomware, phishing, URL-based threats, as well as impostor-driven schemes like business email compromise (BEC) — these are all examples of email-related threats which organizations should be aware of.

Email-based attacks may put the entire organization at risk

Since email is the most commonly used platform by organizations, cyber attackers make use of it to penetrate your system and steal your data. In fact, a single harmful email that gets through your defense is equal to tons of serious issues throughout your organization.

Phishing emails that use carriers, banks, or brand names can confuse employees and coax them to give sensitive data. This is a huge deal for your company when it comes to cybersecurity, especially if a ransomware successfully holds your company information and/or systems hostage.

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Basic anti-spam email filters needs support

Cyber criminals are now using even more complex methods when it comes to bypassing email security systems which you might be unaware of. These schemes include redirecting good URL addresses to phishing URLs, which may present a growing challenge to organizations. However, organizations or even individuals would need to ensure that sufficient email defenses are in place to detect and stop advanced threats. Additional layers of cloud email security are commonly needed besides the already developed base network security.

Evolving email-based threats

As cyber attackers utilize email as an entry point for spreading threats, it is vital that companies put strict email protection. Having cloud email security can defend organizations from new and evolving threats.

Your email security filter only knows common threats

If the security solution you are using can only filter known threats, you must add a more sophisticated cloud email security. This can supplement standard signature-based and anti-spam capabilities with appropriate inspection as well as spoof and anomaly detection. This is done by gathering comprehensive threat intelligence databases worldwide and using Artificial intelligence (AI), heuristics, and machine learning for real time analysis of suspicious emails, attachments, and URLs.

It could affect your job

Cyber breaches do not only affect a company’s reputation, but the people’s livelihood as well. IT security staff, executives, and even employees who access malicious emails can be blamed for a cyber breach and this may result in termination of contract.

Multi-layered cloud email security as a solution

To respond to the new wave of threats, different security mechanisms can be used to provide stricter security measures. These are:

1. Sender Policy Framework

The Sender Policy Framework (SPF) is a technique used to validate if an email was sent from an authorized mail server, in order to detect forgery and to prevent spam. During an SPF authentication, email providers verify the SPF record by searching the domain name listed in the “envelope from” address in the Domain Name Service. If the IP address sending email on behalf of the “envelope from” domain isn’t found in that SPF record, the email from this server will be marked as suspicious and can be rejected by the email receiver.

2. Deep inspection

By using detection engines and sandbox simulations of email attachments, advanced threats are detected before they compromise your systems.

3. Encryption

Email encryption is the process of encrypting and authenticating an email to prevent the contents from being accessed by an unauthorized recipient. In its encrypted form, a human cannot read the message. Only those who have the private email key can read the message once it is unlocked and decrypted back into its original form.

Ultimate Technical Solutions, Inc.

UTSI offers a multi-layered security approach to your favorite email platform to keep your inbox protected and your data safe from cyber attacks like ransomware, phishing emails, viruses, and spam. In addition, we’ll train your team on how to recognize threats like phishing emails to reduce risks from the inside. Call us today at (504) 370-2102 for any inquiries.

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