Best Practices for Data Backup and Recovery

We all know that data is given high importance in the business industry. Without them, a company won’t be able to run efficiently and successfully. If a certain data is deleted, compromised, or even invaded by a suspicious cyber-attacker, a business won’t function harmoniously, resulting in huge loss.

With the growing technology, hackers have found new methods on how to get into a system illegally. Because of this, individuals and companies should deploy the best practices for data backup and recovery.

Importance of Data Backup and Recovery

Data backup and recovery

Here are some of the reasons why you should follow the best practices for data backup and recovery:
1. Avoid Downtime

It’s inevitable for people to commit mistakes. Emails containing viruses could be accidentally accessed by employees and important files are sometimes deleted. Ensuring robust data backup and recovery strategies will help prevent your business from experiencing downtime.

2. Improved Business Management

Clients will trust your business more if they know that you have data backup and recovery procedures in place. Observing good business ethics could prompt people to support your business and maintain their trust in you. It will immediately convey the dependability most customers are seeking.

3. Physical Disasters

With all the reports of cyber-attacks, hackers, and malware nowadays, some people tend to overlook other conventional threats that your data face. Natural disasters like fire, flood, or earthquake can wipe out all the data in your storage and make recovery virtually impossible. Also, failure to keep backups of your files as well as simple theft of a hard drive or storage device could easily result in significant data loss. Data backup and recovery practices can keep you from losing money and integrity.

4. Technical Issues

While technology helps us in our daily lives, it can’t always be trusted. Just like any machine, it also experiences technical glitches. Failure in the equipment can trigger the loss of all data stored there. Having a data backup and recovery strategy will allow you to retrieve your data when you need them the most.

Five Best Practices for Data Backup and Recovery

1. BYOD (Bring Your Own Device) Rule

One of the best practices for data backup and recovery is BYOD or Bring Your Own Device. Some companies nowadays allow their employees to backup certain data with their own devices. This is a preventive measure against hackers who invade confidential data located in the organization’s main network. Having remote or off-site backups will remain beneficial even if your main server is compromised, allowing you to fully recover your data.

2. Data backup should be well encrypted

Aside from storing copies of your data in an off-site location, you should also encrypt your backup files to strengthen its security. This practice can guarantee that only authorized users will be permitted to access the network.

Data encryption is a security method wherein the information appears scrambled and difficult to decipher. Only the permitted user with the correct encryption key can access the encrypted data.

Backup encryption during storage guarantees that your data will be exactly what you expect in the event you need to recover it.

3. Backup data on a regular basis

You can rest assured that your critical data will not be lost by ensuring backups are done frequently and on a regular schedule. Knowing how often your data is updated can help you adjust how frequently you need to do backups. Files that are updated constantly will have to be backed up more regularly while more static data may only need nightly or weekly backups.

4. Prepare for the changing amounts of data

No matter what your current data storage requirements are, you must plan your backup needs depending on how your capacity will likely grow annually. If you have an on-site or remote/cloud backup storage, be sure you can scale quickly and cost-effectively if needed.

5. Utilize different data backup solutions

As backup solutions can be modified depending on how they treat your data, it would be ideal to use multiple backup software. Using different backup solutions can ensure that your data will be recovered as quickly and efficiently as possible.


After reading the best practices for data backup and recovery, make sure to follow all of these to avoid reputational damage, regulatory penalties, loss of competitive advantage, and damage to customer service.

If you want to get the best backup and recovery services, consider the Louisiana-based IT firm, Ultimate Technical Solutions, Inc. You may contact our team at (504) 370-2102 and we’ll easily attend to your queries.

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