Business Continuity Plan
A business continuity plan (BCP) is a document that contains important information on how a business will operate during an emergency or unplanned disruption. Such emergencies might include fire, theft, or any other situations where business is not able to function under normal conditions. Companies must look at all potential risks and create BCPs to ensure continued operations even when threats become a reality.
Business continuity plan is more comprehensive than an ordinary disaster recovery plan. It covers just about every facet of the business that might be affected such as contingencies for business processes, assets, human resources, and business partners.
It usually contains a checklist that includes supplies and equipment, data backups and backup site locations. In addition, BCPs also list down plan administrators and include contact information for emergency responders, key personnel, and backup site providers. Plans may also give detailed strategies on how to maintain business for both short-term and long-term outages.
To ensure that you can keep your data safe and accessible during a crisis, you should work with professionals to devise an adequate business continuity plan. Listed down are some of the key elements to include in this type of plan.
Business Continuity Plan Element No. 1: Define Your Team Members
When a disaster happens, your employees will want to know who’s responsible for what. Having a business continuity plan can answer this important question. When dealing with localized or even wide-ranged disasters, assigning the right people can make a big difference. Your team members should plan and test throughout the year to keep the continuity plan updated.
Business Continuity Plan Element No. 2: Effective Testing
Just like any types of plan, it is imperative to test the elements you have in place on a regular basis. This way, you can avoid confusion when disaster happens. Reviewing, testing, and updating your strategies a few times a year is something you need to prioritize to ensure that your plan is always updated. Doing this will allow you to identify and fix any potential flaws before they even cause big trouble.
Business Continuity Plan Element No. 3: Meticulous Planning
You are expected to be prepared in case of emergencies. Instead of trying to figure out what to do while a disaster is happening, make sure that you have a meticulous plan in advance. Determine which concern should be on top of your list – is it re-establishing customer connections, regulatory implications, or your revenue? Once you have answered this question, the rest of your continuity plan should work accordingly.
Business Continuity Plan Element No. 4: Employee Safety
When incidents happen, you need to keep those around you safe. To do this, you may reach out to various organizations to provide you and your team emergency response training. Having a customized training that fits your particular business and location can help your team greatly when they are faced with a crisis.
Business Continuity Plan Element No. 5: Clear Communications
Having an effective communication makes employees become more aware of their duties after a disaster. This can give peace of mind to customers and stakeholders of the business. The plan should include a full range of various communication channels like telecom, intranet, and email. There must also be templates for internal announcements and an updated employee directory with contact information.
Business Continuity Plan Element No. 6: Access to Business Resources
While your staff needs to be productive during a disaster situation, data must still be protected to avoid being compromised. What you can do is you can establish a remote computer network during emergencies that will allow you and your employees to work from home. Just make sure that your mobile network is fast and secure to prevent data security breaches.
Business Continuity Plan Element No. 7: Continuous IT Operations
Creating a number of offsite backups for your data will allow you to get through a tech disaster easily. You can avoid potential damage from cyber-attacks by having backups and disaster recovery plans. Working with IT professionals can make you knowledgeable about the latest methodologies on how to keep your data safe and accessible during a crisis situation.
Ultimate Technical Solutions, Inc
UTSI ensure that customer’s IT needs and requirements are met by delivering products and services that are satisfactory. We can help create your business continuity plan that will prepare you against the growing threat of hacks, attacks, and data breaches. For IT support and services, call us today at (504) 215-8256 or email us at firstname.lastname@example.org!