Cloud Email Security

As there are cyber criminals out to steal our identities, account numbers, and sensitive information, organizations and individuals are constantly at risk. Most of the attacks are done through email as a way to acquire personal data. As such, it is vital to deploy security solutions such as cloud email security to prevent data breaches from happening. This is especially important considering the increase of compliance requirements these days.

To discuss further, here are some of the reasons why it is necessary to upgrade the cloud email security of your organization.

Reason No. 1: Email is an IT security threat for organizations

Because of its convenience, hackers use emails as a primary tool to send harm to an organization or an individual. Examples of email-related threats include malware, ransomware, phishing, URL-based threats, as well as impostor-driven schemes like business email compromise (BEC).


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Reason No. 2: Email-based attacks may put the entire organization at risk

Since email is commonly used by organizations nowadays, cyber attackers make use of it to penetrate your system. One harmful email that gets through your defense can wreak havoc throughout your organization. Phishing emails that use carriers, banks, or brand names can lure employees to give sensitive data. This can seriously damage your company, especially if a ransomware effectively holds your company information and/or systems hostage.

Reason No. 3: Basic anti-spam email filters needs support

Cyber criminals are now using even more complex methods of bypassing email security systems, such as redirecting good URL addresses to phishing URLs. This presents a growing challenge to organizations. They have to ensure that sufficient email defenses are in place to detect and stop advanced threats. Often, additional blankets of cloud email security are needed on top of base network security.

Reason No. 4: Evolving email-based threats

As cyber attackers utilize email as an entry point for spreading threats, it is vital that companies put strict email protection. Having cloud email security can defend organizations from new and evolving threats.

Reason No. 5: Your email security filter only knows common threats

If the security solution you are using can only filter known threats, you must add a more sophisticated cloud email security. This can supplement standard signature-based and anti-spam capabilities with appropriate inspection as well as spoof and anomaly detection. This is done by gathering comprehensive threat intelligence databases worldwide and using Artificial intelligence (AI), heuristics, and machine learning for real time analysis of suspicious emails, attachments, and URLs.

Reason No. 6: It could affect your job

Cyber breaches do not only affect a company’s reputation, but the people’s livelihood as well. IT security staff, executives, and even employees who access malicious emails can be blamed for a cyber breach and this may result to termination of contract.

Multi-layered cloud email security as a solution

To respond to the new wave of threats, different security mechanisms can be used to provide stricter security measures. These are:

1. Sender Policy Framework

The Sender Policy Framework (SPF) is a technique used to validate if an email was sent from an authorized mail server, in order to detect forgery and to prevent spam. During an SPF authentication, email providers verify the SPF record by searching the domain name listed in the “envelope from” address in the Domain Name Service. If the IP address sending email on behalf of the “envelope from” domain isn’t found in that SPF record, the email from this server will be marked as suspicious and can be rejected by the email receiver.

2. Deep inspection

By using detection engines and sandbox simulations of email attachments, advanced threats are detected before they compromise your systems.

3. Encryption

Email encryption is the process of encrypting and authenticating an email to prevent the contents from being accessed by an unauthorized recipient. In its encrypted form, a human cannot read the message. Only those who have the private email key can read the message once it is unlocked and decrypted back into its original form.

4. URL scanning

URL scanning evaluates email content for embedded URLs and classifies them according to a database of known spam URLs.

Contact Us Today

Ultimate Technical Solutions, Inc.

UTSI offers a multi-layered security approach to your favorite email platform to keep your inbox protected and your data safe from cyber attacks like ransomware, phishing emails, viruses, and spam. In addition, we’ll train your team on how to recognize threats like phishing emails to reduce risks from the inside. Call us today at (504) 215-8256 for any enquiries.