Email Providers

Running your own email server on-site through products like Microsoft Small Business Server might have provided you with more reign and customizability in the past. However, due to the growing need for knowledgeable on-site IT staff and several complex licensing practices, on-site email tend to be an ineffective solution for many companies.

To help you out with that, we’ve gathered some of the best email providers around today, which

can be extremely helpful if you’re concerned about compliance or have particular business process needs.

Email Providers

Few of the Popular Email Providers

1: Outlook

Despite Outlook’s apparent simplicity in design, it can automatically recognize important emails and puts them in a Focused Inbox, which helps in minimizing distractions. It can also automatically add events to your calendar like your flights and dinner reservations. Additionally, it also offers interesting features such as the ability to add polls directly to your Outlook emails.

Outlook has a 15GB mailbox that permits storing plenty of files from other people. It also has excellent attachment support, which includes the ability to share OneDrive files directly as copies or links. You also have the capacity to attach files directly from your Google Drive, Dropbox, and Box accounts.

2: Gmail

Since its release in 2004, Gmail has become the market leader when it comes to free email providers with more than a billion users around the world.

Gmail is specially designed to maximize your everyday emailing tasks. It features a stripped-back web interface, a screen that is dedicated to your inbox with a minimal toolbar and miscellaneous stuff, as well as messages that are neatly arranged via conversations for easier viewing.

What’s more, Gmail is packed with interactive features. It allows you to take action directly from within the email such as filling out a questionnaire or responding to a Google Docs comment. Messages can also be automatically filtered into multiple categories like Primary, Social, and

Promotions, which can help you to prioritize on the content you need.

Google also has its G Suite product, which is a paid business-oriented version of Gmail that removes any ads and allows the use of a custom email address on your domain (yourname@yourcompany.tld).

3: Zoho

Zoho Workplace is a business-oriented, free email service that is easy to use. It includes an online office suite, document management, and a host of collaboration tools and other features.

Its free plan can be used with one domain of your own and supports up to 25 users, each with 5GB of mailbox storage. These features are a great benefit as you can normally acquire them in commercial products only.

Zoho’s $3 per user Standard plan, on the other hand, can provide you with 30GB storage, IMAP and POP access, active sync, email forwarding, multiple domain hosting, domain aliases, a 30MB attachment limit and some extra features such as the ability to send cloud files to non-Zoho users.

4: ProtonMail

If privacy plays an essential role in your company and it’s the sole aspect you want to focus on, ProtonMail is among the appropriate email providers that might be the best option for you. It is a Swiss-based email service that focuses on privacy above all else.

Unlike with Yahoo Mail that asks for your name and mobile number when signing up or with Gmail and other services that scan your messages to carry out useful actions such as adding events to your calendar, ProtonMail allows you to sign up anonymously. This means that there’s no logging of IP addresses and also no way for ProtonMail or anyone else to read your email
contents, thanks to end-to-end encryption.

They also offer a $5-a month Plus account, which can provide you with 5GB storage, custom domains (, a 1,000 message-per-day allowance and support for folders, labels, filters, as well as additional features such as contact groups.


Getting hold of an email account is easy but getting the right one is not a simple walk in the park. With a growing number of both free and commercial email providers resurfacing in the
industry today, it’s crucial for you to consider a series of factors in order to find the one that suits your business needs best. Some of these aspects should include knowing your costs, as well as your users, considering the ever-changing email usage patterns, evaluating configuration and compatibility, and most of all, reviewing security and privacy.

Ultimate Technical Solutions, Inc.

UTSI offers email hosting solutions for your business that will meet compliance regulations and keep your emails protected from unauthorized users. Call us today at (504) 215-8256 to get a secure email hosting solutions.

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